Throughout any project communication is the key factor in keeping the project on time so that tasks get completed on the specified time. For the personal reflection on the project plan I wanted to focus on the strengths and weaknesses of the communication process for this project.
Communication within the group was efficient, frequent and very useful for quick tasks that was needed to be discussed. I found the frequent communication we had as a group very useful and good for the project in general. I know from experience that when there is a group that doesn’t seem to communicate well together it can really show in their final outcome however as a group we didn’t have this problem. I think it had a lot to do with the types of people and the dedication they put into their work. Everyone wanted to be in the look about the tasks and how everything was going and I believe this really shows in the final product.
You can see this in how consistent all the products turned out and its because all of the communication we had with each other. In terms of the project plan the list of task were completed at an extremely quick place and this was due to the frequent communication. I found this quote whilst research communication stragies that sums up exactly what happened in the group.
Teams that communicate frequently complete projects quicker and more efficient amount of time than others (Bass, 2015) This quote by Alan Bass sums up how effective the communication was for the last project. I really enjoyed how the group was in constant in depth communication with each other asking questions or QA sessions. Within the group communication was a constant thing for me as I was always checking in and seeing how everything was going on. I feel if I haven’t been so up to date on what needs to be done things would’ve been done without me so by keeping in the loop I was still apart of the project.
Communication with the client
Luckily our projects communication worked very well within the group however outside of the group didn’t work as well. The failing of receiving communication from the client wasted time and held back some of the scheduling of the tasks needed to be completed. I found this extremely expressing when I needed information on what I signage form was and Mehta needed to be included. I had tried researching however know here could I find information on this. It took the client about a half a week to get back to me and in a project that needs stuff done on time this didn’t work to mine or the groups advantage. Due to the cline not responding frequently left the client not being able to understand what tasks we were up to due to her not communicating on that end.Communication lacked in this circumstance due to the clients availability to be able to look at content therefor there would be no response on what the group sent.
What can be done in this situation in the future?
In the future if i have a client that is having trouble looking at the content i will need to find another way of getting that to them. In the situation stated before we did eventually did start sending image files however we were only able to do this after we were told way too late that other files couldn’t be opened. There are many online platforms that can share files and documents such as Google Drive, Slack and Skype. These are just a few and could be used in continuation with phone calls, emailing and messaging the client.
Bass, A. (2015). Why Is Team Communication Important When in Teams?. LIVESTRONG.COM. Retrieved 12 May 2016, from http://www.livestrong.com/article/105939-team-communication-important-teams/